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HRIndiaStandard Verified Compliance Template

Free Labour Code Compliant Offer Letter (50% Basic Wage Rule) Template

Free offer letter template compliant with the Labour Codes 2026. Includes the 50% basic wage rule and mandatory appointment letter clauses under OSHWC Code. Pro-grade boilerplate vetted by certified domain experts. Use it as a raw document, or automate it in Glomiq to eliminate manual copy-pasting.

Verified Compliance Document
Vetted by: Ashay Shah
GLOMIQ DRAFT
OFFER OF EMPLOYMENT / APPOINTMENT LETTER
Date: [DATE]
To,
[CANDIDATE_NAME]
[CANDIDATE_ADDRESS]
Dear [CANDIDATE_NAME],
We are pleased to offer you the position of [DESIGNATION] in the [DEPARTMENT] department at [COMPANY_NAME], on the following terms and conditions:
1. DATE OF JOINING
You are required to report for duty on [JOINING_DATE] at [WORK_LOCATION].
2. COMPENSATION STRUCTURE
Your total Cost to Company (CTC) will be ₹[ANNUAL_CTC] per annum, structured as follows:
Basic Salary (≥50% of CTC as required under Code on Wages, 2019):
Annual Basic: ₹[ANNUAL_BASIC] (Monthly: ₹[MONTHLY_BASIC])
House Rent Allowance:
Annual HRA: ₹[ANNUAL_HRA] (Monthly: ₹[MONTHLY_HRA])
Special Allowance:
Annual: ₹[ANNUAL_SPECIAL_ALLOWANCE] (Monthly: ₹[MONTHLY_SPECIAL_ALLOWANCE])
Provident Fund (Employer Contribution):
Annual: ₹[ANNUAL_PF_EMPLOYER] (12% of Basic)
Gratuity (Employer Accrual):
Annual: ₹[ANNUAL_GRATUITY_ACCRUAL]
Total CTC: ₹[ANNUAL_CTC] per annum
Note: Statutory deductions (Employee PF, Professional Tax, TDS) will be deducted from the gross salary as per applicable laws.
3. WORKING HOURS AND LEAVE
Standard working hours: [WORKING_HOURS] per day, [WORKING_DAYS] days per week.
Annual leave entitlement: [EARNED_LEAVE_DAYS] days Earned Leave, [CASUAL_LEAVE_DAYS] days Casual Leave per year, and public holidays as per the company calendar.
4. PROBATION PERIOD
You will be on probation for [PROBATION_PERIOD] months from the date of joining. During this period, either party may terminate the employment by giving [PROBATION_NOTICE] days' written notice.
5. FULL AND FINAL SETTLEMENT
In the event of resignation, dismissal, retrenchment, or removal, the Full and Final Settlement shall be processed within 48 hours of the last working day, in accordance with the [APPLICABLE_LABOUR_CODE].
6. CONFIDENTIALITY
You shall not disclose any confidential information relating to the company, its clients, business processes, or trade secrets to any third party during or after your employment.
7. GOVERNING LAW
This offer is governed by the Labour Codes of India and applicable state rules, and is subject to [JURISDICTION] jurisdiction.
This offer is valid for acceptance until [OFFER_VALIDITY_DATE]. Please sign and return a copy of this letter as your acceptance.
For [COMPANY_NAME]:
[AUTHORISED_SIGNATORY_NAME]
[DESIGNATION]
[DATE]
I accept the above offer of employment.
[CANDIDATE_NAME]
Date: ______________________________
Signature: ______________________________

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Expert Drafting Guide & Clause Commentary

Compiled by Ashay Shah. Critical checkpoints before finalizing this document.

1Standard Terms and Definitions▼
Clause Context:

Defines the main terms used throughout the document.

Negotiating Tip:

Ensure definitions are consistently used across all sections to avoid conflicting interpretations.

2Governing Law and Jurisdiction▼
Clause Context:

Determines which courts will settle disputes.

Negotiating Tip:

Set the governing law to your local jurisdiction to minimize travel and legal overhead in the event of a dispute.

Compliance Watchouts

  • Review all placeholders carefully before signing.
  • Consult a professional advisor if editing core clauses.
A

Ashay Shah (Founder, Glomiq)

Ashay is the founder of Glomiq. He is passionate about reducing administrative overhead for Indian professionals. Prior to Glomiq, Ashay spent 6 years leading engineering and product teams building automated document infrastructure and SaaS systems.

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